Councillors are summoned to attend a meeting of the parish council, to be held at
Brampton Abbotts Village Hall
on Wednesday 27th May 2026
at 7.30pm
(or immediately after the APM, whichever is sooner)
for the purpose of transacting the business identified on the agenda below.
Press and Public are welcome to attend
AGENDA
C26/01 To elect a Chair for the coming year.
C26/02 To elect a Vice Chair for the coming year
C26/03 To receive, consider and approve apologies for absence
C26/04 To receive declarations of interest and consider written requests for dispensation
C26/05 To receive, amend as necessary and approve the minutes of the meeting on 25th March 2026.
C26/06 Open Session (10 minutes)
Members of the public to note that this is the only opportunity to address the parish council and that the meeting will be “closed” to the public after this item unless a member of the council specifically asks a member of the public for comment or to answer a question (though the public is welcome and encouraged to stay and listen to the deliberations of the council)
a) To receive the views of local residents on parish matters.
b) To receive a report from or on behalf of the Ward Cllr. if appropriate / available
C26/07 Planning (15 minutes)
a) To consider and agree comments relating to new applications
261005 Brynheulog, Gatsford HR9 7QL
Two Storey extension
b) To note planning decisions
260773 Fair View, Foy HR9 6RB
Change of use from residential care home (Class 2) to dwellinghouse (Class 3) (no external works)
Permission Granted
c) Applications Between Meetings
260773 Fair View, Foy HR9 6RB
Change of use from residential care home (Class 2) to dwellinghouse (Class 3) (no external works)
The Council raised no objection to this application.
260700 Abrahall Cottage, Foy
Extension and alterations to main house and construction of ancillary accommodation for owners during construction work.
The Council raised no objection in principle but asked that the line of the PRoW be checked as the line currently being used does not appear to align with that shown on the plans and this may cause issues with regard to parking.
d) Other Planning Matters – Council to note that the enforcement case relating to the completion of soft landscaping on the Church Road development has been formally closed by the enforcement team on the basis that it is not in the public interest to pursue the remaining elements.
A new enforcement case has been created to deal with the failure to carry out ongoing maintenance of the landscaped areas as per the planning permission.
C26/08 Finance (25 minutes)
Invoice No. Payee Goods / Services Total £
n/a Miss A Jones Expenses (inc. Office 365) 146.81
4811 Iain Selkirk Internal Audit Services 130.00
282 Brampton Abbotts Village Hall Room hire March 26 25.00
TGC 3828 Terry Griffiths Contracts Lengthsman ditch clearing (part funded by LDG part Lengthsman grant) 2,160.00
TGC 3829 Terry Griffiths Contracts LDG 25/26 1,080.00
TGC 3834 Terry Griffiths Contracts PRoW grant 25/26 steps by VH 660.00
TGC 3847 Terry Griffiths Contracts Lengthsman bins March 26 26.88
(b) Other Expenditure to be noted
n/a Miss A Jones Clerks wages and office allowance (paid monthly by s/o) 569.62
n/a Lloyds Bank Bank charges – debited in April 6.25
n/a Lloyds Bank Bank charges – debited in May 5.75
(c) Income
Herefordshire Council Local Drainage Grant 25/26 2,236.90
Herefordshire Council Lengthsman Grant 25/26 1,269.70
Herefordshire Council PRoW Grant 25/26 (materials only) 1,939.00
Herefordshire Council Precept (50%) 7,937.50
(d) Online Banking – Clerk to update. Council to agree signatory arrangements and associated actions.
C26/09 Annual Governance and Accountability Return (AGAR)
a) Independent Internal Audit – Council to receive and note the internal audit report
b) Annual Governance Statement – Council to consider and approve the statement.
c) Accounting Statement – Council to review and approve the statement as prepared by the Clerk.
d) Certificate of Exemption – Council to determine whether they want to declare the council exempt from limited assurance review and sign the certificate as appropriate
e) Exercise of public rights – Clerk to confirm scheduled dates.
C26/10 Highways / Footpaths / Greenspaces (10 minutes)
a) Update on previously raised issues.
b) To consider and agree any urgent new highway/footpath issues to be reported to BBLP/HC.
c) Local Drainage Fund – Clerk to update and council to agree any necessary actions.
d) PRoW Grant – Clerk to update and council to agree any necessary actions.
e) Lengthsman – Clerk to update and council to agree any necessary actions.
C26/11 Correspondence – general – council to consider and agree actions if appropriate
a) Herefordshire Council –
i. Various updates relating to roads including resurfacing works in and around the parish between meetings
ii. Notification that the new Chief Executive will be Paul Satoor wef July 2026.
iii. Advice for residents with home assistance alarms etc. currently using analogue landlines to contact suppliers in advance of the changeover to internet landlines
iv. Consultation regarding the 7.5T weight limit on roads in the Ross-on-Wye area – forwarded to councillors to complete if desired.
v. Response regarding PC question about the results of the Call for Sites activity – currently unable to provide an update or advise when one might be available
b) Ward Cllr. Barry Durkin – April and May reports (also available on PC website)
c) HALC – 10 things you need to know – April 2026 including concerns about the Lengthsman scheme and the impact on PC insurance and ongoing liability.
d) National Highways – Notification of overnight road closure for M50/A417 from 8th June – 24th July.
C26/12 Information Share – not requiring discussion, expenditure or decision
C26/13 Items for next / future meetings
• Councillor Numbers / Community Governance Review – once advice received from HALC regarding their proposed “group approach” to HC. Unlikely now until after the 2027 local elections.
• £1000 per annum ring-fenced from 2027/28 onwards (to be considered as part of budget setting).
• Notice board replacement – once Locality Steward returns to work and is able to assist.
• Foy Bridge – follow up additional report(s) as and when available – review June meeting
• NDP – to confirm the PCs position once clear guidance is received from HC / HALC
• Review of Standing Orders, Financial Regulations and Risk Register – June meeting
• Litter near pumping station – Clerk to chase – summer 2026
C26/14 Next meeting – Next scheduled ordinary meeting – Wednesday 22nd July 2026.
The public will then be asked to leave and the meeting will then go into a closed session to consider a confidential matter.
C26/15 CONFIDENTIAL ITEM – Village Hall Replacement Windows and Doors – supplier and timescale, council to agree any necessary actions.