Councillors are summoned to attend a meeting of the parish council, to be held at
Brampton Abbotts Village Hall
on Tuesday 28th November 2023 at 7.00pm
for the purpose of transacting the business identified on the agenda below.
Press and Public are welcome to attend
Miss A Jones
Clerk to Brampton Abbotts & Foy Group Parish Council
AGENDA
C23/80 To receive, consider and approve apologies for absence
C23/81 To receive declarations of interest and written requests for dispensation
C23/82 To receive, amend as necessary and approve the minutes of the meetings on 26th September and 12th October
C23/83 Open Session (10 minutes)
Members of the public to note that this is the only opportunity to address the parish council and that the meeting will be “closed” to the public after this item unless a member of the council specifically asks a member of the public for comment or to answer a question (though the public is welcome and encouraged to stay and listen to the deliberations of the council)
a) To receive the views of local residents on parish matters.
b) To receive a report from or on behalf of the Ward Cllr. if appropriate / available
C23/84 Planning (15 minutes)
a) To consider and agree comments relating to new applications: None advised.
b) To note planning decisions
232652 The Byres, Townsend Farm, Church Road, Brampton Abbotts
Prior Approval for change of use of agricultural buildings to flexible use. Meal House and granary Class B1 farm office and field laboratory, C1 guest house. “Roots” A3 restaurant for sale of farm produced foods. Prior Approval Granted
232859 Land adj. 1a The Grove, Brampton Abbotts
Discharge of conditions 7, 9 and 10. No pre-commencement conditions outstanding.
232742 The Byres, Townsend Farm, Brampton Abbots
Proposed variation of condition 2 of planning permission 211427 (Proposed change of use of land to tipi camp site) to change Yurt and Tipi to glamping pods (Retrospective) Permission Granted
The Byres, Townsend Farm, Brampton Abbotts
Granting of premises licence.
c) Other Planning Matters
231460 Land South Of Church Road Brampton Abbotts
Council to consider latest developments and updates from Chair and Vice Chair and agree any necessary actions
C23/85 Finance (15 minutes)
a) To consider the following invoices for payment:
Invoice No. Payee Goods / Services Total
n/a Miss A Jones Expenses 56.81
n/a Miss A Jones Backpay 242.64
TGC 2456 Terry Griffiths Contracts Bin emptying 14.52
TGC 2424 Terry Griffiths Contracts Bin emptying 14.52
22 Brampton Abbotts VH Room hire – November 23 22.50
7 Brampton Abbotts VH Room hire – Sept & Oct 23 32.50
TBC Brampton Abbotts VH Room hire – May & July 23 55.00
SB20232925 PKF Littlejohn External Audit services 378.00
Other Expenditure
n/a Miss A Jones Clerks wages and office allowance (paid monthly by s/o) new rate wef November 2023
468.61
b) To retrospectively note income and / or approve payments made between meetings: None
c) Audit – Clerk to provide update on the 2022/23 audit and council to agree any actions.
d) Independent Internal Audit 2023/24. Council to consider arrangements for the audit and agree who will provide the service.
e) Insurance – council to consider renewal documents and alternative quote for cover via the HALC recommended provider and agree arrangements for the coming 12 months.
f) Clerk’s wages – Information Item only – council to review the recently negotiated pay rise for council staff and the effect on the Clerk’s wages and sign new standing order.
g) Budget and Precept – Clerk to provide draft budget and precept for council to review and agree changes and / or approve.
C23/86 Highways / Footpaths / Greenspaces / Environment (10 minutes)
a) To consider and agree any urgent new highway/footpath issues to be reported to BBLP/HC. None
b) Council to consider issue at Ross Road junction, review any response from the nursery (if received) and agree necessary actions.
c) Council to consider update from Clerk regarding siting additional depth markers at Foy and agree next steps.
d) Council to consider recent partial removal of tree at The Grove and agree actions.
e) Foy Bridge – Council to consider update received from Spencer Bridge Engineering and Ward Cllr. Durkin and agree next steps. This matter is currently with BBLP Bridge Engineers (Chris Wright)
f) To consider update on tasks for the Lengthsman and agree any actions.
C23/87 Councillor Numbers – Council to receive update from Clerk and agree next steps.
C23/88 Fly Tipping
C23/89 Notice Boards – new – Council to consider update from Clerk regarding location for Hole-in-the-Wall board and agree next steps.
C23/90 Correspondence – general
a) Herefordshire Council – various updates relating to highways etc.
b) Police and Crime Commissioner – notification that the results of the Town and Parish Council survey are now available online.
c) Herefordshire Council / Severn Wye – information on home efficiency funding grants to low income households without access to mains gas.
d) Herefordshire Council – notification of changes to postal and proxy voting requirements from 31st October 2023 onwards
C23/91 Correspondence – reports / consultations
a) Herefordshire Council – Public Space Protection Order (dogs). Consultation regarding whether to renew the order as it is, or make amendments. Responses required from all PCs by 13th December 2023.
b) Herefordshire Council – Have you say on future garden waste collections – responses by 19th January 2024.
C23/92 Information Share – not requiring discussion, expenditure or decision
C23/93 Items for next / future meetings
• Light pollution – advice from HC (once obtained)
C23/94 Next meeting – Next scheduled ordinary meeting – Tuesday 23rd January 2024