Minutes Extraordinary meeting 31st January 2017

Minutes of the Extraordinary meeting of the Council
On Tuesday 31st January 2017
At Brampton Abbotts Village Hall at 19:30

Present: Chairman Cllr R Lewis, Cllr V Coker, Cllr C Gething-Lewis, Cllr I Pebody, Cllr J Sherahilo, Cllr G Watts.

In attendance: Acting Parish Clerk Elizabeth Malcolm

1. Apologies for absence: Cllr O Marshall; Cllr T Orton; Cllr P Plumley; Cllr D Teague

2. Declarations of interest and dispensation requests: None
It was RESOLVED to exclude the public due to confidential nature of the following business.

3. Employment of new Clerk.

3.1 A draft contract of employment was presented at the meeting:
3.1.1 Commencement of employment was agreed as 22nd November 2016
3.1.2 References are being obtained by HALC and the Council noted that the contract shall be subject to final confirmation of satisfactory report.
3.1.3 Salary grade in line with national recommendations agreed scale 17 subject to national increase at April 2017. Working time agreed at 5 hours per week.
3.1.4 Agreed six month probationary period ending 22nd May 2017.
3.1.5 Holiday entitlement agreed at 21 days per annum pro rata.
3.1.6 Annual appraisal due November 2017. It was agreed to include a review hours.
3.1.7 It was agreed that the Clerk will lodge evidence of insurance for use of home as Council office. The Council agreed to reimburse any additional policy cost.
3.1.8 Expenses agreed at 0.45 per mile for travel on behalf of Council; phone calls re-charge at £2/month; and recharge of actual costs for other expenses.
3.2 Delegated authority.
A policy document for Planning applications received between meetings was presented and it was AGREED that Council would review this and consider at the next meeting.
It was AGREED that items of expenditure up to £150 may be delegated to the Clerk with Chairman’s approval.
3.3 Other matters
3.3.1 In accordance with clause 7 of the contact the Clerk declared she is also employed as Clerk to Linton (S) Parish Council and the Council consented to this.
The Council requested that the Clerk reconfirm that all necessary action had been taken for declaration to Pensions Regulator.

4. Date of next meeting: Tuesday 28th March 2017.

The meeting ended at 20:10