Minutes 30th March 2016

Minutes of Brampton Abbotts & Foy Group Parish Council

Wednesday 30th March 2016 7.30pm at Brampton Abbotts Village Hall

 

Present; Chairman Cllr R Lewis, Cllr D Uzzell, Cllr V Coker Cllr I Pebody, Cllr Gething – Lewis

In attendance: Kath Greenow Parish Clerk, Ward Cllr B Durkin &2 Parishioners

1. Apologies for absence. Cllr J Sherahilo, Cllr D Teague

2. Declaration of interest /Dispensation requests

A non pecuniary interest was declared by Cllr D Uzzell on agenda item 9.1 Planning 153437 Land at Brampton Abbotts, Ross- on –Wye

Proposed residential development of 4 dwellings (amended)

3. Co option to fill current parish councillor vacancies

It as RESOLVED to: Co-opt Penny Plumbley. Cllr Plumbley signed the acceptance of office form. The declaration of interest form r was also completed by Cllr Plumley, which would be sent to Herefordshire Council electoral services by the clerk .

4. It was RESOLVED to agree and sign the Minutes of Parish Council meeting held on 26/01/2016

5. It was RESOLVED to agree and sign the Extra Ordinary Minutes of Parish Council meeting held on 09/02/2016

6. Open Session

6.1 To receive views of local residents on parish matters

No matters raised.

6.2 Ward Cllr B Durkin report:

Cllr B Durkin’s report was noted

7. Lengthsman /P3 Scheme

7.1To note lengthsman update from Balfour Beatty

Information concerning changes to the lengthsman scheme grant 2016/18 were noted

7.2To note expression of interest for lengthsman /p3 scheme 2016/17 submitted by the Parish Clerk

The expression of interest for to continue with the lengthsman & P3 scheme was noted

7.3To consider draft annual plan regarding lengthsman /P32016/17

It was RESOLVED to: agree the annual maintenance plan for 2016/17 Lengthsman & P3 scheme total grant allocation for 2016/17 £2910.00

7.2 To consider maintenance day to be carried out by Parish lengthsman.

It was RESOLVED : that the lengthsman attend to a drainage channel needs to be made to help the water flow from the cattle grid l

8. Footpaths

8.1 To consider P3 work to be carried out by Lengthsman

It was RESOLVED that: The clerk was to contact the footpaths officers to request a footpaths report on footpaths requiring attention in the parish

9. Planning

To consider commenting on planning application:

9.1 153437 Land at Brampton Abbotts, Ross- on –Wye

Proposed residential development of 4 dwellings (amended)

It was RESOLVED to make the following comment on the amended application: no objection to the amended application, but wish to make the following observations and request clarity on this please. The detail concerning the curbing around grassed triangle is not clear and an we would request clarification on the curbing that is mentioned in application

9.2To note planning applications received since last meeting

160355 Anchor and Can, Foy, Ross – on – Wye various repair works

Noted as listed building consent

9.3To note planning permissions granted refused by Herefordshire Council since last meeting

Granted Planning Permission:

7 Wellmead, Church Road Brampton Abbotts Ross- on –Wye propose to remove timber framed open side covered patio area and replace with conservatory and install porch

9.4To consider responding to Herefordshire Councils Community Infrastructure Levy Consultation

It was RESOLVED to: respond to the questionnaire as follows

Do you agree with the proposed residential rates- Yes

Do you agree with the proposed retail rates n/a

Do you agree with the proposed hotel and leisure rates n/a

Do you agree with the proposed office and industrial rates n/a

Do you agree with the proposed storage and distribution n/a

Do you agree with the proposed community infrastructure levy Yes

10. Neighbourhood Development Plan

10.1To consider quote from Kirkwells Independent Planning Consultants

It was RESOLVED to accept the quote from Kirkwells

10.2To consider applying to locality for grant to progress the NDP

It was RESOLVED that: The Clerk applies for a NDP grant

10.3 To consider date for NDP steering group meeting

It was RESOLVED that: The Clerk contact Kirkwells to request date which they could come and attend the first NDP meeting. Once a date had been agreed a leaflet would be put together outing the need of a NDP and asking for volunteers from the parish to be part of the steering group.

11 . Finance

10.1Bank Balance noted as £2830.51

10.2To note budget update 2015/16

Budget update report noted

10.3To note receipt and payments finance sheet

Finance sheet noted

10.4To consider adding another signatory to bank account

Deferred

10.5To consider invoices for payments

It was RESOLVED to pay the following invoices:

Terry Griffiths Lengthsman – Feb – £450.00 March £72.00

Clerks reimbursement for postage £12.87

Clerk s mileage August 2015 – Feb 2016 £76.68

Clerks reimbursement for printing costs £38.90

ICO (Information Commissioners Office) £35.00

A4 Office Products Ltd – Paper £17.94

Herefordshire Council Uncontested election fee £77.56

10.6 It was RESOLVED to pay HALC Annual Subscription fee 2016/17 £400.55

10.7To note confirmation of precept request from Herefordshire Council 2016/17 noted

10.8To note letter from The Pensions Regulator – Automatic enrolment (1st July 2016) noted

10.9To consider purchase of replacement litter bin at Foy footbridge

It was RESOLVED to replace the litter bin at Foy footbridge a budget for the purchase of the bin was set as £380.00 Cllr Gething Lewis & Cllr Pebody to attend to and report back at next meeting

10.10To consider purchase of cyclists “caution” sign for placing along Wye Valley walk

It was RESOLVED to: acquire costings for cyclists “caution” sign for placing along Wye Valley walk. Cllr Gething Lewis to attend to and report back at next meeting

11. Parish Phone Box

11.1To consider ideas for parish phone box. Deferred to next meeting

11.2To consider expressions of interest concerning purchase of defibrillator. Deferred to next meeting.

It was RESOLVED that to find out if there is grant funding available for purchase of defibrillator, some expressions of interest from parishioners contributing to the purchase of a defibrillator had been received amounting to £700.00 +

12. Correspondence

12.1To note correspondence received since last meeting

12.2To consider signage issues regarding “Hole in The Wall” sign erected

It was RESOLVED that the clerk contact the parishioner concerned regarding the new Hole in the Wall sign issues.

12.3To note and book HALC training as required Noted

13.To consider items for next agenda (no discussion)

14. To note date of next Parish Council Meeting as Tuesday 24 th May

Annual Parish Meeting at 7pm Annual Parish council meeting to follow on afterwards