Minutes 23rd September 2015

Minutes of Brampton Abbotts & Foy Group Extra Ordinary Parish Council
Tuesday 23rd September 2015 at 7.30pm at Brampton Abbotts Village Hall

Present; Chairman Cllr R Lewis, , Cllr I Pebody, Cllr J Sherahilo, Cllr D Teague, Cllr Gething – Lewis ,Cllr V Coker

In attendance: Kath Greenow Parish Clerk, Ward Cllr B Durkin,

1. Apologies for absence. Cllr D Uzzell

2. Declaration of interest /Dispensation requests
No declarations of interest declared. No dispensation requests

3. Co option to fill current parish councillor vacancies
No co options

4. To agree and sign the Minutes of the meeting held on Tuesday 25/08/2015
It was RESOLVED to agree and sign the minutes Parish Council Meeting as a true record of the meeting.

5. Open Session

5.1 To receive views of local residents on parish matters
No matters raised as no parishioners present

6. Herefordshire Council’s proposal concerning Community Governance review.
It was RESOLVED that: the Parish Council recognises that there may be areas within the group parish that may fit/merge into other neighbouring parishes or that merging with another parish may be beneficial.
As this point in the meeting Cllr Durkin informed the PC that the Clouds Harrow planning application would be going to a planning committee meeting on 28/10/2015.He also informed the PC that the issue concerning concrete slabs sited near Clouds Harrow on the roadside verge was being looked at by Herefordshire Council’s Highways team.

7. Lengthsman /P3 Scheme

7.1 Signing of contract for Lengthsman scheme & P3 between Herefordshire Council (Balfour Beatty) and the Parish Council
It was RESOLVED that: The Chairman (RL) signs the contract between Herefordshire Council (Balfour Beatty) and the Parish Council for 2015/16
7.2Signing of Contract for Lengthsman Scheme between PC and Lengthsman
It was RESOLVED that: The Chairman (RL) signs the contract between lengthsman Terry Griffith and the Parish Council for 2015/16
7.3Contractor for P3 scheme and sign contract
Discussion took place regarding the contractor for undertaking parish footpaths work. At present it was Enviroability of Ross that had been undertaking the footpaths work, but it was the PC‘s view that the lengthsman Terry Griffiths could undertake footpaths work.
It was RESOLVED that: Terry Griffiths would be the contractor to continue with footpaths work from September onward if he was happy to. The Clerk was asked to contact the lengthsman to ask him to take on the footpaths work.
7.4 Annual Maintenance Plan
It was RESOLVED to note the amended Annual Maintenance Plan for work relating to lengthsman and P3 work to be carried out during the financial year 2015/16
7.5 To agree to delegate to the clerk administration of the Lengthsman & P3 Scheme.
It was RESOLVED to: delegate to the clerk the administration of the lengthsman & P3 Scheme
7.6 Work to be carried out by Parish lengthsman.
It was RESOLVED that: ditching work required at Foy footbridge is carried out.
Hole in the Wall area – Cattle grid work needed to be carried out however it was RESOLVED that the Clerk contact the locality officer regarding this matter.
7.7 To consider work to be carried out by Enviroability. (P3)
It was RESOLVED that: The Clerk writes a letter of thanks to Enviroability for the work that they had undertaken on behalf of the Parish Council to date and to inform them that they would no longer be requiring their services .
7.8 Annual Plan expenditure sheet re: Lengthsman scheme & P3 Noted

8. Neighbourhood Plan

8.1 Invitation to Data Orchard (independent Planning Consultants) to next Parish Council Meeting
It was RESOLVED to: Invite Data Orchard to come along to the next PC meeting in November and give a presentation on NDP and next steps for the BAF Neighbourhood Plan.

9. Planning

9.1Election of members to planning working group.
It was RESOLVED not: to have a planning working group

10. Finance

10.1 Bank balance noted as: £2511.03
10.2Receipt and payments finance sheet NOTED
10.3 Maintenance required on noticeboard outside village hall
It was RESOLVED that: the Perspex is replaced on the village noticeboard. The Chairman would measure the noticeboard and contact the Clerk with the measurements to enable her to order the Perspex required.
10.4 Thoughts on precept 2016/17
Discussion took place concerning the draft budget that the Clerk had prepared further discussion was required at the next meeting concerning the budget for 2016/17
Clerk to email spreadsheet to Cllrs

11. New Parish Council website
It was RESOLVED that: Cllr Sherahilo look into a new website for the Parish Council .
Agenda items next meeting
Parish Council website – update
Community Governance review – next steps

12. To note date of next Parish council Meeting as Tuesday 24th November 2015 at 7.30pm Brampton Abbotts village Hall