Minutes 5th February 2019 – Extraordinary meeting

Minutes of an Extraordinary meeting Council
On Tuesday 5th February 2019
At Upton Bishop Millennium Hall at 19:30

Present: Cllr R Lewis, Chairman; Cllr E Evans; Cllr I Pebody; Cllr P Plumley; Cllr J Scudamore; Cllr J Sherahilo; Cllr G Watts.

In attendance; 12 Parishioners; Parish Clerk Elizabeth Malcolm.
1) Apologies for absence: Cllr D Teague Vice Chairman; Cllr O Marshall; Cllr R Powell; Cllr C Gething-Lewis; Ward Cllr B Durkin.
2) Declarations of interest and dispensation requests: Cllr Lewis declared a pecuniary interest in item 5.a.
3) Open Session.

• It was noted that work had begun on foundations of houses in Grove Meadow off Turners Land and that large vehicles were moving around the lanes.
• The Jubilee Triangle at junction of Turners Land and Church Lane is showing erosion as a result of the increased traffic movement. It was agreed to write to developers seeking their undertaking to reinstate the triangle on completion of work.
• The hedge along Church Lane boarder of Mr West’s land has not been cut and in addition brash left behind from clearance of fallen tree is encroaching on road.
• It was commented that green cones to prevent parking outside Oak House Nursery had been witnessed as not successful with a near accident incident.

4) Parking restrictions at junction of Church Road and Ross Road.
Mrs Marshall of Oak House presented a number of options for the provision of staff parking and visitor parking in areas near to the school and off the roads. It was noted that Oak House had provided marshals and cones in the week prior to the meeting, to prevent poor parking which had improved the situation but not sufficiently to justify continued provision of marshals. The meeting welcomed plans to provide off-road parking, subject to details and approvals.
The meeting discussed provision of yellow lines as proposed by ADL in letter of 15th January 2019. It was noted that in addition to parking congestion at school drop-off/pick-up times, the junction is dangerous due to poor visibility, poor road markings and signage and speeding traffic, from both Church Road and Ross Road.
The Highway Code states that dropping off passengers and their luggage is permitted at double yellow lines which would therefore not prevent school drop-off/pick-up. Confirmation and clarification of this to be sought from ADL.
It was noted that the Defibrillator/phone box and post box are both within the proposed yellow line zone, which might make use of these services illegal – clarification to be sought from ADL.
The means of enforcement of restrictions from double yellow lines to be clarified with ADL.
It was RESOLVED unanimously that the clarifications above be sought and that double yellow lines be proposed for the section around oak tree and kitchen gates of nursery.
In addition clearer road signage be sought around the junction.

Item 6 was taken at this point and following this,
Councillor Lewis left the room and the Chair was assumed by Cllr Sherahilo

5) Planning

a) 190013 The Byres, Townsend Farm – variation of condition 2 (application 181077) to allow revised house plans/designs. It was noted that condition 2 set out requirements to comply with Policy SD1 of the Herefordshire Local Plan and the proposed variations do not meet this. It was RESOLVED unanimously to object to this application with comments as follows:
Condition2 (application 181077) requires strict adherence to the plans submitted to comply with Policy SD1 of the Herefordshire Local Plan and protect the general character and amenities of the area. The proposed revisions do not comply with this policy. This is therefore not a variation to the approved plan, but an entirely new application.
The proposed revised plans increase each house by 2 further bedrooms – a 25% increase in area. They are taller and therefore overbearing.
Further separate buildings are proposed for workshops and garages requiring 4 further building units and increasing the density of building.
The design and materials have been altered and are not in keeping with the locality, which is set amongst old buildings in a prominent AONB.
The access is from a narrow single track lane, with large heavy farm machinery passing frequently and close to a right angle bend in the lane. The increase in bedrooms will increase the inhabitants and therefore car movements.
The proposed additional buildings to provide workshops are inappropriate and their use is unrestricted which may cause noise and disturbance.

6) Finance – it was RESOLVED unanimously to pay George Watts, refund of NDP printing costs £310 (not £362 as stated on agenda) and Upton Bishop Millennium Hall, Hire costs £10.

7) Next meeting – An ordinary Parish Council meeting will take place on Tuesday 26th March 2019 at Upton Bishop Millennium Hall at 7.30pm.

There being no further business the meeting closed at 21:35