Minutes of Meeting 28th November 2017

Minutes of the meeting of the Council
On Tuesday 28th November 2017
At Brampton Abbotts Village Hall at 19:30

Present: Chairman Cllr R Lewis; Vice Chairman Cllr D Teague; Cllr C Gething-Lewis; Cllr O Marshall; Cllr I Pebody; Cllr J Sherahilo; Cllr G Watts; Cllr P Plumley.
In attendance: Ward Cllr B Durkin; Parish Clerk Elizabeth Malcolm; 8 Parishioners.
1) Apologies for absence: Cllr J Scudamore
2) Declarations of interest and dispensation requests: Cllr O Marshall declared a non- pecuniary interest in Item 7.a.i.

3) Council members

a) Co-option of new members: none
b) Representation of Foy West: After discussion it was felt that parishioners of both Foy East and West should be contacted. A draft leaflet was approved subject to amendment for area with the aim to distribute to all houses before Christmas.

4) Minutes of meetings: It was RESOLVED unanimously to agree and sign the minutes of the meeting of 24th October 2017 as a true and accurate record of the meeting.

5) Open Session.

a) Ward Councillor’s report: Cllr Barry Durkin provided an update.
b) Views of Local Residents (Planning comments invited with application discussion): a request that the Clerk provide a list of undecided planning applications and their relationship to later applications was discussed. Parish Council website has a live feed from the Herefordshire Planning site and it was felt this was more reliable.

6) Church Regeneration Group Advised that National Lottery Awards for All have granted £10,000 and this will enable the employment of a Project Manager. Application to the Architectural Heritage Fund has been made and results will be known in December 2017. It was agreed to provide minutes and notes for publication on the Brampton Abbotts Parish website.

7) Planning

a) applications received

Cllr Marshall abstained from this item.

i. 174133 Land at Brampton Abbotts – Residential development of 4 new dwellings.
Ward Cllr Durkin reminded the meeting that this application is related to 153437 approved for one year and lapsed, 172040 requested for redirection to Planning Committee and now subject to consideration by Planning Inspectorate for non-determination, and this 174133 which is the same content. A member of the public expressed their concern at the approach of presenting two applications
Following discussion it was RESOLVED by 7 votes and 1 abstention to return an objection to the application on same grounds as those for application number 172040.
Members of the public were reminded to ensure their comments were submitted to Herefordshire Planning department for each separate application.

ii. 174100 Former activity barn, Foy – change to 5 residential dwellings.
Following discussion it was RESOLVED unanimously to object to this application, and return comments as follows:
Density of development –The 5 dwellings are densely fitted into the space available. The
Parish Council believe that 2 or 3 dwellings should be the maximum allowed in this
building. When taken with earlier approved applications in this settlement this amounts to 10
Traffic generation: this settlement is remote with access only by narrow lane with few
passing places. The Council believe that a traffic survey should be undertaken to consider the
impact of the increase in movements.
Flooding: whilst the settlement site has always been above flood level, the access road in
both directions is regularly flooded.
Design: The settlement is remote with no public transport, no schools or other amenities and
though the scale of dwellings proposed is likely to appeal as starter homes, it is an
inappropriate area for such development.

b) Applications decided

i) 173447 Hill of Eaton, Foy – agricultural storage building. Noted.

8) Neighbourhood Development Plan – An update was provided by Cllr Teague together with a reminded that drafts can be found on the website and a Steering Group meeting is to take place on 30th November.

9) Road defects / Highways issues

a) Defects & issues to report: none. Councillors and Parishioners were reminded to use the HCC online pothole reporting.
b) Visibility at Ross Road/Oak House Junction: it was noted that the hedges on west side of Ross Road are blocking visibility for vehicles turning into the Ross Road. Clerk was asked to write to owners to ask for hedges to be cut back.
c) General discussion of road speed – the meeting discussed what measures might be possible to reduce traffic speed and improve visibility. Clerk to contact Locality Steward and invite him to next meeting.

10) Lengthsman: Schedule of work undertaken was noted. The grip along Hole in the Wall which had been repaired with drain pipe is considered as dangerous and requires further work. Various blocked ditches and dumped grass cuttings in ditches to be investigated and brought to riparian owner’s attention.
It was noted that Lengthsman is not able work beyond The Gaff on Foy West side as access to turning area at end of road has been denied.

11) Footpaths:

a) Work by lengthsman – noted. Stile on BA23 notified by Parishioner as needing repair. BA8 Clerk to contact owner.
b) PROW maintenance – following discussion it was agreed to form a work group with FO’s to plan on-going maintenance and contact with land owners.

12) Insurance: The Clerk reported that several suppliers had been contacted and the most cost effective was Zurich. It was RESOLVED to renew with Zurich.

13) Finance

a) Bank Balance and Receipts & Expenditure – a schedule was circulated and noted.
b) Receipts: Receipt of second half of Precept £3,250 was noted
c) Payments: It was RESOLVED to pay – Elizabeth Malcolm, Salary & Expenses, £444.15; Foy PCC, donation for churchyard upkeep £200.00; Brampton Abbotts PCC, donation for upkeep churchyard £200.00; Mr & Mrs Williams, Contribution to footbridge repair £50.00; Terry Griffiths, Lengthsman work TGC0213, £ 458.40 & Footpaths P3 work TGC0214, £324.00 (£782.40); Community First Trading, Insurance 2017-18, £216.61
d) Progress against budget for the year 17/18 was reviewed and noted.

14) Budget 18/19

a) Agree budget – budget for financial year 2018/2019 was presented and after discussion it was RESOLVED to accept with additional £500 for election costs.
b) Precept – It was RESOLVED to set a Precept of £8,000 for the next financial year.

15) Parish Phone Box – has now been painted and once glass is replaced will be ready for defibrillator installation.

16) Correspondence – None

17) Meeting Dates:

a) Next Ordinary Parish Council meeting 23rd January 2018
b) Dates for 2018 noted as: 27th March 2018, 22nd May 2019 (NB preceded by Annual Parish Meeting at 07.00pm), 24th July 2018, 25th September 2018, 27th November 2017.
c) Reserved dates for extraordinary meetings if necessary noted as: 27th February, 24th April, 26th June, 28th August, 23rd October.

There being no further business the meeting closed at 21:50